Privacy Policy

Who we are

The Caribbean Writer (TCW)-–Where the Caribbean Imagination Embraces the World-–is an international, refereed, literary journal with a Caribbean focus, founded in 1986 and published annually by the University of the Virgin Islands.

Editor-in-Chief

Alscess Lewis-Brown joined the TCW as the editor in 2012; she has served as a member of the editorial board and comes to TCW with over twenty-five years of experience as an adjunct English instructor at the University of the Virgin Islands.

Click here to contact us.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Contact form

What we collect and store

When you contact us, we’ll ask you to provide information including your name, email address, and message. We’ll use this information o follow up on your inquiry.

Who on our team has access

Members of our team have access to the information you provide us. For example, Administrators can access the biographical info, contact info, and the message you entered into the contact form.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Online Community

What we collect and store

When you register with our site, we’ll ask you to provide information including your name, username, email address, and password. We’ll use this information for purposes, such as, to:

Set up your account for our online community
Enable other online community members to find you and request to connect with you
Enable you to exchange messages with other online community members and receive notifications in your email inbox.

Files that are uploaded and shared through BuddyDrive in this website are stored in our servers.

Your availability info that is shared through Rendez Vous in this website are stored in our servers.

Who on our team has access

Members of our team have access to the information you provide us. For example, Administrators can access:

Files you uploaded and shared through BuddyDrive
Your availability info that is shared through Rendez Vous

Our team members have access to this information solely to support you in achieving your objectives.

Online Submission

What we collect and store

When you submit your work for publication consideration in The Caribbean Writer journals, we’ll ask you to provide information including your name, address, email address, mobile number, submission files, and submission details. We’ll use this information for purposes, such as, to:

Contact you regarding the status of your submission
Send you the prize when we accept your submission
Publish your accepted submission to our journals and sometimes the website or other online resources like Joomag

Who on our team has access

Members of our team have access to the information you provide us. For example, Administrators can access:

Biographical and contact information you entered through Online Submission
Files you uploaded and shared through Online Submission

Shop

We collect information about you during the checkout process on our store.

What we collect and store

While you visit our site, we’ll track:

Products you’ve viewed: we’ll use this to, for example, show you products you’ve recently viewed
Location, IP address and browser type: we’ll use this for purposes like estimating shipping
Shipping address: we’ll ask you to enter this so we can, for instance, estimate shipping before you place an order, and send you the order!

We’ll also use cookies to keep track of cart contents while you’re browsing our site.

When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number, credit card/payment details and optional account information like the scanned copy or photograph of your Student ID, username, or password. We’ll use this information for purposes, such as, to:

Send you information about your account and order
Respond to your requests, including refunds and complaints
Process payments and prevent fraud
Set up your account for our store
Comply with any legal obligations we have
Improve our store offerings

If you create an account, we will store your name, address, email and phone number, which will be used to populate the checkout for future orders.

We will also store comments or reviews, if you choose to leave them.

Who on our team has access

Members of our team have access to the information you provide us. For example, both Administrators and Shop Managers can access:

Order information like what was purchased, when it was purchased and where it should be sent, and
Customer information like your name, email address, and billing and shipping information.

Administrators also have access to the scanned copy or photograph of your Student ID if submitted.

Our team members have access to this information to help fulfill orders, process refunds and support you.

What we share with others

We share information with third parties who help us provide our orders and store services to you; for example USPS, UPS, Fedex, or any other organization that facilitates shipping of the products you purchased.

Payments

We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.

Please see the PayPal Privacy Policy for more details.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. For example, we will store order information indefinitely for accounting purposes. This includes your name, email address and billing and shipping addresses.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How we protect your data

Information traffic on the website is security encrypted. Files in BuddyDrive are secured by user access control.